Add email notifications, SMTP settings and customer archive lifecycle

- Optional email field on users and customers
- SMTP config in admin settings with test-mail button and an opt-in
  "notify admins on upload" toggle
- Debounced upload notifier sends one summary email per customer session
  to the customer, assigned staff and (optionally) admins
- Two-step customer lifecycle: "Deaktivieren" archives the link and
  keeps data, "Dateien löschen" purges files and the DB entry after a
  name-typed confirmation

Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>

package.json

@@ -12,6 +12,7 @@
     "express": "^4.21.0",
     "express-basic-auth": "^1.2.1",
     "multer": "^1.4.5-lts.1",
-    "nanoid": "^3.3.7"
+    "nanoid": "^3.3.7",
+    "nodemailer": "^6.9.15"
   }
 }

public/admin/index.html

@@ -157,6 +157,9 @@
   .pill.lock  { color: var(--warn); border-color: color-mix(in srgb, var(--warn) 50%, transparent);
                 background: color-mix(in srgb, var(--warn) 10%, transparent); }
   .pill.count { background: var(--bg-raise); color: var(--text-muted); }
+  .pill.archived { color: var(--text-dim); border-color: var(--border-strong);
+                   background: color-mix(in srgb, var(--text-dim) 10%, transparent); }
+  tr.archived td:not(.cell-actions) { opacity: .55; }
 
   .small { font-size: .8rem; color: var(--text-muted); }
   .muted { color: var(--text-muted); }
@@ -267,6 +270,7 @@
         <h3 class="card-title">Neuen Kunden anlegen</h3>
         <form id="createCustomerForm" class="form-row">
           <div><label>Name</label><input name="name" required placeholder="Firma ABC" /></div>
+          <div><label>E-Mail (optional)</label><input name="email" type="email" placeholder="kunde@firma.de" /></div>
           <div><label>Passwort (optional)</label><input name="password" placeholder="Leer = offen" /></div>
           <div><label>Ablaufdatum (optional)</label><input name="expires_at" placeholder="YYYY-MM-DD HH:MM" /></div>
           <div><label>&nbsp;</label><button class="btn primary" type="submit">Anlegen</button></div>
@@ -278,7 +282,7 @@
           <table>
             <thead>
               <tr>
-                <th>Kunde</th><th>Slug</th><th>Upload-Link</th><th>Schutz</th>
+                <th>Kunde</th><th>E-Mail</th><th>Slug</th><th>Upload-Link</th><th>Schutz</th>
                 <th>Ablauf</th><th>Uploads</th><th></th>
               </tr>
             </thead>
@@ -296,6 +300,7 @@
         <form id="createUserForm" class="form-row">
           <div><label>Benutzername</label><input name="username" required pattern="[A-Za-z0-9._-]+" /></div>
           <div><label>Passwort</label><input name="password" required minlength="6" type="text" /></div>
+          <div><label>E-Mail (optional)</label><input name="email" type="email" placeholder="name@firma.de" /></div>
           <div><label>Rolle</label>
             <select name="role">
               <option value="staff">Sachbearbeiter</option>
@@ -309,7 +314,7 @@
         <div class="table-wrap">
           <table>
             <thead>
-              <tr><th>Benutzername</th><th>Rolle</th><th>Angelegt</th><th></th></tr>
+              <tr><th>Benutzername</th><th>E-Mail</th><th>Rolle</th><th>Angelegt</th><th></th></tr>
             </thead>
             <tbody id="userRows"></tbody>
           </table>
@@ -355,6 +360,37 @@
         </div>
       </div>
 
+      <div class="card">
+        <h3 class="card-title">E-Mail-Benachrichtigungen (SMTP)</h3>
+        <p class="card-sub">Bestimmt den Versand der Upload-Benachrichtigungen. Kunden und zuständige Sachbearbeiter mit E-Mail-Adresse bekommen nach einem Upload eine Zusammenfassung.</p>
+        <form id="smtpForm">
+          <div class="form-row">
+            <div><label>SMTP-Host</label><input name="smtp_host" placeholder="smtp.mailserver.de" /></div>
+            <div><label>Port</label><input name="smtp_port" type="number" min="1" style="max-width:7rem" /></div>
+            <div><label style="display:flex; align-items:center; gap:.4rem; margin-top:1.5rem">
+              <input type="checkbox" name="smtp_secure" style="width:auto" />TLS (Port 465)
+            </label></div>
+          </div>
+          <div class="form-row">
+            <div><label>Benutzername</label><input name="smtp_user" /></div>
+            <div><label>Passwort</label><input name="smtp_pass" type="password" placeholder="unverändert lassen = nicht überschreiben" autocomplete="new-password" /></div>
+            <div><label>Absender (From)</label><input name="smtp_from" placeholder="noreply@firma.de" /></div>
+          </div>
+          <div class="field" style="margin-top:.75rem">
+            <label style="display:flex; align-items:center; gap:.4rem">
+              <input type="checkbox" name="smtp_notify_admin" style="width:auto" />
+              Admins bei jedem Upload benachrichtigen (alle Admins mit E-Mail-Adresse)
+            </label>
+          </div>
+          <div style="margin-top:1rem; display:flex; gap:.5rem; align-items:center; flex-wrap:wrap">
+            <button class="btn primary" type="submit">Speichern</button>
+            <input type="email" id="testMailTo" placeholder="Test-Empfänger" style="max-width:240px" />
+            <button class="btn" type="button" id="sendTestMail">Test-Mail senden</button>
+            <span class="ok-msg" id="smtpMsg"></span>
+          </div>
+        </form>
+      </div>
+
       <div class="card">
         <h3 class="card-title">Allgemein</h3>
         <form id="settingsForm">
@@ -513,27 +549,41 @@ async function loadCustomers() {
   const adminOnly = me.role === 'admin';
   rows.innerHTML = '';
   if (!data.length) {
-    rows.innerHTML = `<tr><td colspan="7" class="small" style="padding:1.5rem; text-align:center">Noch keine Kunden.</td></tr>`;
+    rows.innerHTML = `<tr><td colspan="8" class="small" style="padding:1.5rem; text-align:center">Noch keine Kunden.</td></tr>`;
     return;
   }
   for (const c of data) {
     const link = c.upload_url || '';
     const tr = document.createElement('tr');
-    tr.innerHTML = `
+    if (c.archived) tr.classList.add('archived');
-      <td><strong>${esc(c.name)}</strong></td>
+    const nameCell = `<strong>${esc(c.name)}</strong>` + (c.archived ? ' <span class="pill archived">archiviert</span>' : '');
-      <td><code>${esc(c.slug)}</code></td>
+    const linkCell = c.archived
-      <td>${adminOnly
+      ? '<span class="small">— archiviert —</span>'
+      : (adminOnly
         ? `<div style="display:flex; gap:.35rem; align-items:center"><code style="max-width:26ch; overflow:hidden; text-overflow:ellipsis">${esc(link)}</code><button class="btn sm copy-btn" data-copy="${esc(link)}">📋</button></div>`
-        : '<span class="small">–</span>'}</td>
+        : '<span class="small">–</span>');
-      <td>${c.has_password ? '<span class="pill lock">🔒 PW</span>' : '<span class="small">–</span>'}</td>
+    const actions = !adminOnly
-      <td class="small">${c.expires_at ? new Date(c.expires_at).toLocaleString() : '–'}</td>
+      ? `<span class="pill ${c.my_access}">${c.my_access}</span>`
-      <td><span class="pill count">${c.upload_count} · ${fmtSize(c.total_size)}</span></td>
+      : (c.archived
-      <td class="cell-actions">${adminOnly ? `
+        ? `
+          <button class="btn sm" data-access="${c.id}" data-name="${esc(c.name)}">Zugriff</button>
+          <button class="btn sm" data-unarchive="${c.id}">Reaktivieren</button>
+          <button class="btn sm danger" data-purge="${c.id}" data-name="${esc(c.name)}">Dateien löschen</button>`
+        : `
           <button class="btn sm" data-access="${c.id}" data-name="${esc(c.name)}">Zugriff</button>
           <button class="btn sm" data-edit="${c.id}">Bearbeiten</button>
           <button class="btn sm" data-regen="${c.id}">Neuer Link</button>
-        <button class="btn sm danger" data-del="${c.id}">Löschen</button>
+          <button class="btn sm" data-archive="${c.id}">Deaktivieren</button>
-      ` : `<span class="pill ${c.my_access}">${c.my_access}</span>`}</td>`;
+          <button class="btn sm danger" data-purge="${c.id}" data-name="${esc(c.name)}">Dateien löschen</button>`);
+    tr.innerHTML = `
+      <td>${nameCell}</td>
+      <td class="small">${c.email ? esc(c.email) : '–'}</td>
+      <td><code>${esc(c.slug)}</code></td>
+      <td>${linkCell}</td>
+      <td>${c.has_password ? '<span class="pill lock">🔒 PW</span>' : '<span class="small">–</span>'}</td>
+      <td class="small">${c.expires_at ? new Date(c.expires_at).toLocaleString() : '–'}</td>
+      <td><span class="pill count">${c.upload_count} · ${fmtSize(c.total_size)}</span></td>
+      <td class="cell-actions">${actions}</td>`;
     rows.appendChild(tr);
   }
 }
@@ -543,16 +593,28 @@ document.getElementById('customerRows').addEventListener('click', async (e) => {
     navigator.clipboard.writeText(t.dataset.copy);
     const orig = t.textContent; t.textContent = '✓'; setTimeout(() => t.textContent = orig, 1200);
   }
-  if (t.dataset.del && confirm('Kunde wirklich löschen? (Dateien bleiben auf Disk.)')) {
+  if (t.dataset.archive && confirm('Kunden deaktivieren? Der Upload-Link wird ungültig, Einträge & Dateien bleiben bestehen.')) {
-    await api.send('DELETE', `/customers/${t.dataset.del}`); loadCustomers();
+    await api.send('POST', `/customers/${t.dataset.archive}/archive`); loadCustomers();
+  }
+  if (t.dataset.unarchive && confirm('Kunden wieder aktivieren? Der Upload-Link wird wieder gültig.')) {
+    await api.send('POST', `/customers/${t.dataset.unarchive}/unarchive`); loadCustomers();
+  }
+  if (t.dataset.purge) {
+    const name = t.dataset.name || '';
+    const confirmName = prompt(`⚠️ Unwiderruflich: Alle Dateien und der Eintrag von "${name}" werden gelöscht.\n\nZum Bestätigen "${name}" eingeben:`);
+    if (confirmName === name) {
+      await api.send('DELETE', `/customers/${t.dataset.purge}`); loadCustomers();
+    }
   }
   if (t.dataset.regen && confirm('Neuen Link erzeugen? Alter Link wird ungültig.')) {
     await api.send('POST', `/customers/${t.dataset.regen}/regenerate-token`); loadCustomers();
   }
   if (t.dataset.edit) {
+    const em = prompt('E-Mail (leer = unverändert, "-" = entfernen):', ''); if (em === null) return;
     const pw = prompt('Neues Passwort (leer = unverändert, "-" = entfernen):', ''); if (pw === null) return;
     const exp = prompt('Neuer Ablauf (YYYY-MM-DD HH:MM, leer = unverändert, "-" = entfernen):', ''); if (exp === null) return;
     const body = {};
+    if (em === '-') body.email = ''; else if (em) body.email = em;
     if (pw === '-') body.clear_password = true; else if (pw) body.password = pw;
     if (exp === '-') body.expires_at = null; else if (exp) body.expires_at = parseDate(exp);
     await api.send('PATCH', `/customers/${t.dataset.edit}`, body); loadCustomers();
@@ -565,6 +627,7 @@ document.getElementById('createCustomerForm').addEventListener('submit', async (
   try {
     await api.send('POST', '/customers', {
       name: fd.get('name'),
+      email: fd.get('email') || undefined,
       password: fd.get('password') || undefined,
       expires_at: parseDate(fd.get('expires_at')) || undefined,
     });
@@ -581,9 +644,11 @@ async function loadUsers() {
     const tr = document.createElement('tr');
     tr.innerHTML = `
       <td><strong>${esc(u.username)}</strong>${u.id === me.id ? ' <span class="small">(du)</span>' : ''}</td>
+      <td class="small">${u.email ? esc(u.email) : '–'}</td>
       <td><span class="pill ${u.role === 'admin' ? 'admin' : 'staff'}">${u.role}</span></td>
       <td class="small">${new Date(u.created_at).toLocaleDateString()}</td>
       <td class="cell-actions">
+        <button class="btn sm" data-email="${u.id}">E-Mail</button>
         <button class="btn sm" data-pw="${u.id}">Passwort</button>
         <button class="btn sm" data-role="${u.id}" data-current="${u.role}">Rolle</button>
         <button class="btn sm danger" data-deluser="${u.id}" data-name="${esc(u.username)}">Löschen</button>
@@ -594,6 +659,11 @@ async function loadUsers() {
 document.getElementById('userRows').addEventListener('click', async (e) => {
   const t = e.target.closest('button'); if (!t) return;
   try {
+    if (t.dataset.email) {
+      const em = prompt('E-Mail (leer = entfernen):', '');
+      if (em === null) return;
+      await api.send('PATCH', `/users/${t.dataset.email}`, { email: em || '' }); loadUsers();
+    }
     if (t.dataset.pw) {
       const pw = prompt('Neues Passwort (min. 6 Zeichen):', ''); if (!pw) return;
       await api.send('PATCH', `/users/${t.dataset.pw}`, { password: pw }); loadUsers();
@@ -625,6 +695,18 @@ async function loadSettings() {
   setSlider('logoHeight', s.logo_height_px || 0);
   updateScaleFromWH();
   updateLogoPreview(s.logo_filename);
+
+  const sf = document.getElementById('smtpForm');
+  sf.smtp_host.value = s.smtp_host || '';
+  sf.smtp_port.value = s.smtp_port || 587;
+  sf.smtp_secure.checked = !!s.smtp_secure;
+  sf.smtp_user.value = s.smtp_user || '';
+  sf.smtp_from.value = s.smtp_from || '';
+  sf.smtp_pass.value = '';
+  sf.smtp_pass.placeholder = s.smtp_pass_set
+    ? 'gesetzt — leer = unverändert lassen'
+    : 'nicht gesetzt';
+  sf.smtp_notify_admin.checked = !!s.smtp_notify_admin;
 }
 function setSlider(id, val) {
   document.getElementById(id).value = val;
@@ -669,6 +751,37 @@ document.getElementById('settingsForm').addEventListener('submit', async (e) =>
     applyLogo(getSlider('logoWidth'), getSlider('logoHeight'));
   } catch (ex) { alert('Fehler: ' + ex.message); }
 });
+document.getElementById('smtpForm').addEventListener('submit', async (e) => {
+  e.preventDefault();
+  const fd = new FormData(e.target);
+  const body = {
+    smtp_host: fd.get('smtp_host') || '',
+    smtp_port: parseInt(fd.get('smtp_port') || '587', 10),
+    smtp_secure: !!fd.get('smtp_secure'),
+    smtp_user: fd.get('smtp_user') || '',
+    smtp_from: fd.get('smtp_from') || '',
+    smtp_notify_admin: !!fd.get('smtp_notify_admin'),
+  };
+  const pw = fd.get('smtp_pass');
+  if (pw) body.smtp_pass = pw;
+  try {
+    await api.send('PUT', '/settings', body);
+    const msg = document.getElementById('smtpMsg');
+    msg.textContent = '✓ Gespeichert';
+    setTimeout(() => msg.textContent = '', 2000);
+    loadSettings();
+  } catch (ex) { alert('Fehler: ' + ex.message); }
+});
+document.getElementById('sendTestMail').addEventListener('click', async () => {
+  const to = document.getElementById('testMailTo').value.trim();
+  const msg = document.getElementById('smtpMsg');
+  msg.textContent = '… sende';
+  try {
+    await api.send('POST', '/settings/test-mail', { to });
+    msg.textContent = '✓ Test-Mail versendet';
+  } catch (ex) { msg.textContent = 'Fehler: ' + ex.message; }
+});
+
 document.getElementById('runJanitor').addEventListener('click', async () => {
   const msg = document.getElementById('settingsMsg'); msg.textContent = '… läuft';
   try { const r = await api.send('POST', '/janitor/run'); msg.textContent = `✓ +${r.added} / -${r.removed}`; }

src/db.js

@@ -62,4 +62,15 @@ db.exec(`
   );
 `);
 
+// Additive migrations for existing DBs
+function addColumnIfMissing(table, column, ddl) {
+  const cols = db.prepare(`PRAGMA table_info(${table})`).all();
+  if (!cols.some(c => c.name === column)) {
+    db.exec(`ALTER TABLE ${table} ADD COLUMN ${column} ${ddl}`);
+  }
+}
+addColumnIfMissing('users', 'email', 'TEXT');
+addColumnIfMissing('customers', 'email', 'TEXT');
+addColumnIfMissing('customers', 'archived_at', 'INTEGER');
+
 module.exports = db;

src/mailer.js

@@ -0,0 +1,45 @@
+const nodemailer = require('nodemailer');
+const settings = require('./settings');
+
+function getConfig() {
+  return {
+    host: settings.get('smtp_host', ''),
+    port: parseInt(settings.get('smtp_port', '587'), 10),
+    secure: settings.get('smtp_secure', 'false') === 'true',
+    user: settings.get('smtp_user', ''),
+    pass: settings.get('smtp_pass', ''),
+    from: settings.get('smtp_from', ''),
+    notify_admin: settings.get('smtp_notify_admin', 'false') === 'true',
+  };
+}
+
+function isConfigured() {
+  const c = getConfig();
+  return !!(c.host && c.from);
+}
+
+function buildTransport() {
+  const c = getConfig();
+  const opts = {
+    host: c.host,
+    port: c.port,
+    secure: c.secure,
+  };
+  if (c.user) opts.auth = { user: c.user, pass: c.pass };
+  return nodemailer.createTransport(opts);
+}
+
+async function send({ to, subject, text, html }) {
+  if (!isConfigured()) throw new Error('SMTP nicht konfiguriert');
+  const c = getConfig();
+  const t = buildTransport();
+  return t.sendMail({ from: c.from, to, subject, text, html });
+}
+
+async function verify() {
+  if (!isConfigured()) throw new Error('SMTP nicht konfiguriert');
+  const t = buildTransport();
+  return t.verify();
+}
+
+module.exports = { send, verify, isConfigured, getConfig };

src/server.js

@@ -9,6 +9,13 @@ const auth = require('./auth');
 const webdavConfig = require('./webdav-config');
 const settings = require('./settings');
 const janitor = require('./janitor');
+const mailer = require('./mailer');
+const uploadNotifier = require('./upload-notifier');
+
+function validEmail(v) {
+  if (!v) return true;                            // optional
+  return /^[^\s@]+@[^\s@]+\.[^\s@]+$/.test(String(v).trim());
+}
 
 const PORT = parseInt(process.env.PORT || '3000', 10);
 const UPLOAD_ROOT = process.env.UPLOAD_ROOT || '/data/uploads';
@@ -72,6 +79,8 @@ function isExpired(customer) {
   return customer.expires_at && customer.expires_at < Date.now();
 }
 
+function isArchived(customer) { return !!customer.archived_at; }
+
 function canAccessCustomer(user, customer, needWrite = false) {
   if (user.role === 'admin') return true;
   const row = db.prepare(
@@ -144,14 +153,16 @@ const api = express.Router();
 
 // --- Users (admin only) ---
 api.get('/users', auth.requireAdmin, (req, res) => {
-  const rows = db.prepare('SELECT id, username, role, created_at FROM users ORDER BY username').all();
+  const rows = db.prepare('SELECT id, username, email, role, created_at FROM users ORDER BY username').all();
   res.json(rows);
 });
 
 api.post('/users', auth.requireAdmin, async (req, res) => {
-  const { username, password, role } = req.body || {};
+  const { username, password, role, email } = req.body || {};
+  if (!validEmail(email)) return res.status(400).json({ error: 'invalid email' });
   try {
     const id = await auth.createUser(username, password, role || 'staff');
+    if (email) db.prepare('UPDATE users SET email = ? WHERE id = ?').run(String(email).trim(), id);
     webdavConfig.sync();
     res.json({ id });
   } catch (e) {
@@ -164,8 +175,9 @@ api.patch('/users/:id', auth.requireAdmin, async (req, res) => {
   const id = parseInt(req.params.id, 10);
   const u = db.prepare('SELECT * FROM users WHERE id = ?').get(id);
   if (!u) return res.status(404).json({ error: 'not found' });
-  const { password, role } = req.body || {};
+  const { password, role, email } = req.body || {};
   if (role && role !== 'admin' && role !== 'staff') return res.status(400).json({ error: 'invalid role' });
+  if (email !== undefined && !validEmail(email)) return res.status(400).json({ error: 'invalid email' });
   // Don't let admin demote themselves to the last non-admin
   if (role && role !== 'admin' && u.id === req.user.id) {
     const otherAdmins = db.prepare("SELECT COUNT(*) AS n FROM users WHERE role = 'admin' AND id != ?").get(id).n;
@@ -174,6 +186,7 @@ api.patch('/users/:id', auth.requireAdmin, async (req, res) => {
   try {
     if (password) await auth.setUserPassword(id, password);
     if (role) db.prepare('UPDATE users SET role = ? WHERE id = ?').run(role, id);
+    if (email !== undefined) db.prepare('UPDATE users SET email = ? WHERE id = ?').run(email ? String(email).trim() : null, id);
     webdavConfig.sync();
     res.json({ ok: true });
   } catch (e) {
@@ -202,31 +215,62 @@ api.get('/settings', auth.requireAdmin, (req, res) => {
     logo_filename: settings.get('logo_filename', ''),
     logo_width_px: parseInt(settings.get('logo_width_px', '0'), 10),
     logo_height_px: parseInt(settings.get('logo_height_px', '0'), 10),
+    smtp_host: settings.get('smtp_host', ''),
+    smtp_port: parseInt(settings.get('smtp_port', '587'), 10),
+    smtp_secure: settings.get('smtp_secure', 'false') === 'true',
+    smtp_user: settings.get('smtp_user', ''),
+    smtp_pass_set: !!settings.get('smtp_pass', ''),
+    smtp_from: settings.get('smtp_from', ''),
+    smtp_notify_admin: settings.get('smtp_notify_admin', 'false') === 'true',
   });
 });
 
 api.put('/settings', auth.requireAdmin, (req, res) => {
-  const { public_base_url, janitor_interval_minutes, logo_width_px, logo_height_px } = req.body || {};
+  const b = req.body || {};
-  if (public_base_url !== undefined) {
+  if (b.public_base_url !== undefined) {
-    const v = String(public_base_url || '').trim().replace(/\/+$/, '');
+    settings.set('public_base_url', String(b.public_base_url || '').trim().replace(/\/+$/, ''));
-    settings.set('public_base_url', v);
   }
-  if (janitor_interval_minutes !== undefined) {
+  if (b.janitor_interval_minutes !== undefined) {
-    const n = Math.max(1, parseInt(janitor_interval_minutes, 10) || 30);
+    const n = Math.max(1, parseInt(b.janitor_interval_minutes, 10) || 30);
     settings.set('janitor_interval_minutes', String(n));
     janitor.restart(n * 60 * 1000);
   }
-  if (logo_width_px !== undefined) {
+  if (b.logo_width_px !== undefined) {
-    const n = Math.max(0, Math.min(800, parseInt(logo_width_px, 10) || 0));
+    settings.set('logo_width_px', String(Math.max(0, Math.min(800, parseInt(b.logo_width_px, 10) || 0))));
-    settings.set('logo_width_px', String(n));
   }
-  if (logo_height_px !== undefined) {
+  if (b.logo_height_px !== undefined) {
-    const n = Math.max(0, Math.min(600, parseInt(logo_height_px, 10) || 0));
+    settings.set('logo_height_px', String(Math.max(0, Math.min(600, parseInt(b.logo_height_px, 10) || 0))));
-    settings.set('logo_height_px', String(n));
   }
+  if (b.smtp_host !== undefined)  settings.set('smtp_host', String(b.smtp_host || '').trim());
+  if (b.smtp_port !== undefined)  settings.set('smtp_port', String(parseInt(b.smtp_port, 10) || 587));
+  if (b.smtp_secure !== undefined) settings.set('smtp_secure', b.smtp_secure ? 'true' : 'false');
+  if (b.smtp_user !== undefined)  settings.set('smtp_user', String(b.smtp_user || '').trim());
+  if (b.smtp_pass !== undefined && b.smtp_pass !== '')
+    settings.set('smtp_pass', String(b.smtp_pass));
+  if (b.smtp_pass_clear) settings.set('smtp_pass', '');
+  if (b.smtp_from !== undefined)  settings.set('smtp_from', String(b.smtp_from || '').trim());
+  if (b.smtp_notify_admin !== undefined)
+    settings.set('smtp_notify_admin', b.smtp_notify_admin ? 'true' : 'false');
   res.json({ ok: true });
 });
 
+api.post('/settings/test-mail', auth.requireAdmin, async (req, res) => {
+  const to = (req.body && req.body.to) || req.user.email || '';
+  if (!to || !validEmail(to)) return res.status(400).json({ error: 'gültige Empfänger-Adresse erforderlich' });
+  try {
+    await mailer.verify();
+    await mailer.send({
+      to,
+      subject: 'Test-Mail vom Upload-Portal',
+      text: 'Wenn du diese Mail liest, funktioniert die SMTP-Konfiguration.',
+      html: '<p>Wenn du diese Mail liest, funktioniert die SMTP-Konfiguration. ✅</p>',
+    });
+    res.json({ ok: true });
+  } catch (e) {
+    res.status(500).json({ error: e.message });
+  }
+});
+
 // --- Logo (admin manages, public serves) ---
 const logoUpload = multer({
   storage: multer.memoryStorage(),
@@ -295,20 +339,24 @@ api.get('/customers', auth.requireAuth, (req, res) => {
     id: r.id,
     name: r.name,
     slug: r.slug,
+    email: r.email,
     token: isAdmin ? r.token : undefined,
     has_password: !!r.password_hash,
     expires_at: r.expires_at,
+    archived_at: r.archived_at,
+    archived: !!r.archived_at,
     created_at: r.created_at,
     upload_count: r.upload_count,
     total_size: r.total_size,
     my_access: isAdmin ? 'admin' : r.my_access,
-    upload_url: isAdmin ? `${baseUrl}/u/${r.token}` : undefined,
+    upload_url: isAdmin && !r.archived_at ? `${baseUrl}/u/${r.token}` : undefined,
   })));
 });
 
 api.post('/customers', auth.requireAdmin, async (req, res) => {
-  const { name, password, expires_at } = req.body || {};
+  const { name, password, expires_at, email } = req.body || {};
   if (!name || !String(name).trim()) return res.status(400).json({ error: 'name required' });
+  if (!validEmail(email)) return res.status(400).json({ error: 'invalid email' });
   const base = slugify(name);
   const slug = ensureUniqueSlug(base);
   const token = nanoid(24);
@@ -316,9 +364,9 @@ api.post('/customers', auth.requireAdmin, async (req, res) => {
   const exp = expires_at ? parseInt(expires_at, 10) : null;
   const created_at = Date.now();
   const info = db.prepare(`
-    INSERT INTO customers (name, slug, token, password_hash, expires_at, created_at)
+    INSERT INTO customers (name, slug, token, password_hash, expires_at, created_at, email)
-    VALUES (?, ?, ?, ?, ?, ?)
+    VALUES (?, ?, ?, ?, ?, ?, ?)
-  `).run(String(name).trim(), slug, token, password_hash, exp, created_at);
+  `).run(String(name).trim(), slug, token, password_hash, exp, created_at, email ? String(email).trim() : null);
   customerDir(slug);
   webdavConfig.sync();
   res.json({
@@ -333,14 +381,17 @@ api.patch('/customers/:id', auth.requireAdmin, async (req, res) => {
   const id = parseInt(req.params.id, 10);
   const c = db.prepare('SELECT * FROM customers WHERE id = ?').get(id);
   if (!c) return res.status(404).json({ error: 'not found' });
-  const { password, expires_at, clear_password } = req.body || {};
+  const { password, expires_at, clear_password, email } = req.body || {};
+  if (email !== undefined && !validEmail(email)) return res.status(400).json({ error: 'invalid email' });
   let pwHash = c.password_hash;
   if (clear_password) pwHash = null;
   else if (password) pwHash = await bcrypt.hash(password, 10);
   let exp = c.expires_at;
   if (expires_at === null) exp = null;
   else if (expires_at) exp = parseInt(expires_at, 10);
-  db.prepare('UPDATE customers SET password_hash = ?, expires_at = ? WHERE id = ?').run(pwHash, exp, id);
+  let mail = c.email;
+  if (email !== undefined) mail = email ? String(email).trim() : null;
+  db.prepare('UPDATE customers SET password_hash = ?, expires_at = ?, email = ? WHERE id = ?').run(pwHash, exp, mail, id);
   res.json({ ok: true });
 });
 
@@ -352,12 +403,35 @@ api.post('/customers/:id/regenerate-token', auth.requireAdmin, (req, res) => {
   res.json({ token, upload_url: `${settings.getPublicBaseUrl(req)}/u/${token}` });
 });
 
+// Archive = disable link, keep entry + files. Reversible.
+api.post('/customers/:id/archive', auth.requireAdmin, (req, res) => {
+  const id = parseInt(req.params.id, 10);
+  const c = db.prepare('SELECT * FROM customers WHERE id = ?').get(id);
+  if (!c) return res.status(404).json({ error: 'not found' });
+  db.prepare('UPDATE customers SET archived_at = ? WHERE id = ?').run(Date.now(), id);
+  res.json({ ok: true });
+});
+
+api.post('/customers/:id/unarchive', auth.requireAdmin, (req, res) => {
+  const id = parseInt(req.params.id, 10);
+  const c = db.prepare('SELECT * FROM customers WHERE id = ?').get(id);
+  if (!c) return res.status(404).json({ error: 'not found' });
+  db.prepare('UPDATE customers SET archived_at = NULL WHERE id = ?').run(id);
+  res.json({ ok: true });
+});
+
+// Purge = remove files + DB row. Irreversible.
 api.delete('/customers/:id', auth.requireAdmin, (req, res) => {
   const c = db.prepare('SELECT * FROM customers WHERE id = ?').get(req.params.id);
   if (!c) return res.status(404).json({ error: 'not found' });
+  try {
+    const dir = path.join(UPLOAD_ROOT, c.slug);
+    if (fs.existsSync(dir)) fs.rmSync(dir, { recursive: true, force: true });
+  } catch (e) {
+    console.error('[purge] failed to remove files for', c.slug, e.message);
+  }
   db.prepare('DELETE FROM customers WHERE id = ?').run(c.id);
   webdavConfig.sync();
-  // Files are kept on disk; admin can remove via WebDAV.
   res.json({ ok: true });
 });
 
@@ -400,14 +474,14 @@ app.use('/admin/api', api);
 // ---------- Customer Upload Portal ----------
 app.get('/u/:token', (req, res) => {
   const c = getCustomerByToken(req.params.token);
-  if (!c) return res.status(404).send('Link nicht gefunden.');
+  if (!c || isArchived(c)) return res.status(404).send('Link nicht gefunden.');
   if (isExpired(c)) return res.status(410).send('Link ist abgelaufen.');
   res.sendFile(path.join(__dirname, '..', 'public', 'upload.html'));
 });
 
 app.post('/u/:token/auth', async (req, res) => {
   const c = getCustomerByToken(req.params.token);
-  if (!c || isExpired(c)) return res.status(404).json({ error: 'invalid' });
+  if (!c || isExpired(c) || isArchived(c)) return res.status(404).json({ error: 'invalid' });
   if (!c.password_hash) return res.json({ ok: true });
   const ok = await bcrypt.compare(req.body.password || '', c.password_hash);
   res.json({ ok });
@@ -415,7 +489,7 @@ app.post('/u/:token/auth', async (req, res) => {
 
 app.get('/u/:token/info', (req, res) => {
   const c = getCustomerByToken(req.params.token);
-  if (!c || isExpired(c)) return res.status(404).json({ error: 'invalid' });
+  if (!c || isExpired(c) || isArchived(c)) return res.status(404).json({ error: 'invalid' });
   res.json({
     name: c.name,
     has_password: !!c.password_hash,
@@ -448,7 +522,7 @@ const upload = multer({
 
 function uploadAuth(req, res, next) {
   const c = getCustomerByToken(req.params.token);
-  if (!c || isExpired(c)) return res.status(404).json({ error: 'invalid' });
+  if (!c || isExpired(c) || isArchived(c)) return res.status(404).json({ error: 'invalid' });
   if (c.password_hash) {
     const provided = req.headers['x-upload-password'] || '';
     bcrypt.compare(provided, c.password_hash).then(ok => {
@@ -472,6 +546,7 @@ app.post('/u/:token/upload', uploadAuth, upload.single('file'), (req, res) => {
     INSERT INTO uploads (customer_id, filename, relative_path, size, uploaded_at)
     VALUES (?, ?, ?, ?, ?)
   `).run(c.id, f.filename, rel, f.size, Date.now());
+  uploadNotifier.queue(c.id, { name: f.filename, path: rel, size: f.size });
   res.json({ ok: true, file: { name: f.filename, path: rel, size: f.size } });
 });
 

src/upload-notifier.js

@@ -0,0 +1,100 @@
+const db = require('./db');
+const mailer = require('./mailer');
+const settings = require('./settings');
+
+const DEBOUNCE_MS = 30_000; // collect uploads then send one summary email
+const pending = new Map(); // customer_id → { timer, items: [{name, size}] }
+
+function fmtSize(n) {
+  if (!n) return '0 B';
+  if (n < 1024) return n + ' B';
+  if (n < 1024 * 1024) return (n / 1024).toFixed(1) + ' KB';
+  if (n < 1024 * 1024 * 1024) return (n / 1024 / 1024).toFixed(1) + ' MB';
+  return (n / 1024 / 1024 / 1024).toFixed(2) + ' GB';
+}
+
+function recipientsFor(customer) {
+  const out = [];
+  if (customer.email) out.push({ kind: 'customer', to: customer.email });
+
+  // Staff assigned to this customer (with email)
+  const staff = db.prepare(`
+    SELECT u.email FROM customer_access ca
+    JOIN users u ON u.id = ca.user_id
+    WHERE ca.customer_id = ? AND u.email IS NOT NULL AND u.email != ''
+  `).all(customer.id);
+  for (const s of staff) out.push({ kind: 'staff', to: s.email });
+
+  // All admins with email, if global setting enabled
+  if (settings.get('smtp_notify_admin', 'false') === 'true') {
+    const admins = db.prepare(`
+      SELECT email FROM users WHERE role = 'admin' AND email IS NOT NULL AND email != ''
+    `).all();
+    for (const a of admins) out.push({ kind: 'admin', to: a.email });
+  }
+
+  // Dedupe by email
+  const seen = new Set();
+  return out.filter(r => (seen.has(r.to) ? false : (seen.add(r.to), true)));
+}
+
+function buildBodies(customer, items, kind) {
+  const total = items.reduce((a, b) => a + b.size, 0);
+  const list = items.map(i => `- ${i.name} (${fmtSize(i.size)})`).join('\n');
+  const listHtml = items.map(i =>
+    `<tr><td style="padding:2px 10px 2px 0">${escapeHtml(i.name)}</td>` +
+    `<td style="padding:2px 0;color:#666;text-align:right">${fmtSize(i.size)}</td></tr>`
+  ).join('');
+  const subject = kind === 'customer'
+    ? `Upload-Bestätigung – ${items.length} Datei(en)`
+    : `Neuer Upload von ${customer.name} – ${items.length} Datei(en)`;
+  const intro = kind === 'customer'
+    ? `Vielen Dank! Ihr Upload war erfolgreich. Es wurden ${items.length} Datei(en) (${fmtSize(total)}) übertragen.`
+    : `Für Kunde "${customer.name}" wurden soeben ${items.length} Datei(en) (${fmtSize(total)}) hochgeladen.`;
+  const text = `${intro}\n\n${list}\n`;
+  const html = `
+<div style="font-family:system-ui,sans-serif;max-width:560px;color:#111">
+  <h2 style="margin:0 0 .5rem">${kind === 'customer' ? 'Upload-Bestätigung' : 'Neuer Upload'}</h2>
+  <p>${escapeHtml(intro)}</p>
+  <table style="border-collapse:collapse;font-size:.9rem">${listHtml}</table>
+</div>`;
+  return { subject, text, html };
+}
+
+function escapeHtml(s) {
+  return String(s || '').replace(/[&<>"]/g, c => ({'&':'&amp;','<':'&lt;','>':'&gt;','"':'&quot;'}[c]));
+}
+
+async function flush(customerId) {
+  const entry = pending.get(customerId);
+  if (!entry) return;
+  pending.delete(customerId);
+  if (!entry.items.length) return;
+  if (!mailer.isConfigured()) return;
+
+  const customer = db.prepare('SELECT * FROM customers WHERE id = ?').get(customerId);
+  if (!customer) return;
+
+  const recipients = recipientsFor(customer);
+  for (const r of recipients) {
+    try {
+      const { subject, text, html } = buildBodies(customer, entry.items, r.kind);
+      await mailer.send({ to: r.to, subject, text, html });
+    } catch (e) {
+      console.error(`[notifier] send to ${r.to} failed:`, e.message);
+    }
+  }
+}
+
+function queue(customerId, file) {
+  let entry = pending.get(customerId);
+  if (!entry) {
+    entry = { timer: null, items: [] };
+    pending.set(customerId, entry);
+  }
+  entry.items.push({ name: file.path || file.name, size: file.size });
+  if (entry.timer) clearTimeout(entry.timer);
+  entry.timer = setTimeout(() => flush(customerId), DEBOUNCE_MS);
+}
+
+module.exports = { queue, flush };